Gadsden ISD

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Managing School Finance : Focus Education

“The Finance Department will bring balance to all district budget and reporting functions and will build equity into all financial systems and procedures in support of student achievement.”

Finance Department Contacts

Ludym Martinez		Anne De Los Santos
Chief Financial Officer		Administrative Assistant
Telephone: (575) 882-6241		Telephone: (575) 882-6243
lumartinez@gisd.k12.nm.us		adelossantos@gisd.k12.nm.us


Erica Villarreal		Georgina Galvan
Director for Finance		Assistant Purchasing Agent
Telephone: (575) 882-6244		Telephone: (575) 882-6255
evillarreal@gisd.k12.nm.us		ggalvan@gisd.k12.nm.us


Yolanda Rivera		Priscilla Escobar
Deputy Director for Compliance		Deputy Director for Payroll & Accounts Payable
Telephone: (575) 882-6245		Telephone: (575) 882-6251
ylrivera@gisd.k12.nm.us		pescobar@gisd.k12.nm.us

Finance Resources

Finance Department Tutorial Videos

Supplemental Pay Rates 2024-2025

Accounts Payable Procedures

Purchasing Procedures
Budget Reports

Budget Summary Reports

2023-24 Approved Final Budget2022-23 Approved Final Budget2021-22 Approved Final Budget 2020-21 Approved Final Budget 2019-20 Approved Final Budget 2018-19 Approved Final Budget 2017-18 Approved Final Budget 2016-17 Approved Final Budget

Year End Financial Reports

6-30-23 YE Financial Report

6-30-22 YE Financial Report

6-30-21 YE Financial Report

6-30-20 YE Financial Report

6-30-19 YE Financial Report

6-30-18 YE Financial Report

6-30-17 YE Financial Report

6-30-16 YE Financial Report
Property and Liability Claims Reporting

Property Loss Report Student Accident Report Vehicle Accident Report Windshield Report General Products Liability Report
Finance Forms

Affidavit Notification for Procurement Card Missing Receipt(s)Change Order Memo Check List Form CSAS Over 600 Contracted Service Agreement (vendors) [Excel]CSA Blank Form-Template-2020.pdf Emergency Determination Form Employee Travel with Students Form Equipment Transfer Form Employee Contractual Service Agreement Excel Gadsden Foundation Donation Form GISD BAR Internal Purchase Req Justification After the Fact Form Mileage Chart / IN-DISTRICT MILEAGE CHART Mileage Odometer Readings Per Diem and Mileage Rates 2024-2025 SAMS Internal Req Tax Exempt Certificate Request Form Travel Request Form Rev Vendor Form UCOA Manual of Procedures UCOA Sequential List of Accounts Vendor Reference Check List Visions User Confidentiality Agreement Visions User Procedures Visions User Request Form W-9 Form
Bids

Bids Page - Home Purchasing Procedures Sole Source Curriculum Associates LLC Sole Source Form-MATH 6-14-21 Sole Source DLENM GLAD and CLAVES 1-21-21 1 Sole Source Powerschool 8-23-2021 AKS Architecture, PC -- Order Confirmation of legal notice Sole Source for Voyager Sopris Learning, Inc.Sole Source Affidavit
Audit Reports

2016 Audit 2017 Audit 2018 Audit 2019 Audit 2020 Audit 2021 Audit 2022 Audit 2023 Audit
Activity Funds Manual and Exhibits

GISD Student Activity Funds Manual Exhibit 1 GISD Application for New Student Activity Account Exhibit 2 GISD Student Activities Log Exhibit-3 GISD Student Activity Fundraising Application Exhibit 4 GISD Sponsors Agreement to Comply with Student Activity Funds Manual Exhibit 5 GISD Student Activity Transfer Form Exhibit 6 Change Fund Guidelines

Principal Responsibilities Agreement