Gadsden ISD

Finance Staff

“The Finance Department will bring balance to all district budget and reporting functions and will build equity into all financial systems and procedures in support of student achievement.”

Finance

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July Finance Monthly Calendar August Finance Monthly Calendar 2026-2027 Finance Deadlines

Procedures

Purchasing Procedures

Accounts Payable Procedures

Travel and Per Diem Guidelines

Procurement Card Manual

Student Activity Funds Manual

Uniform Chart of Accounts Manual of Procedures

Finance Resources

Approved Budget Reports

FY23-24 FY24-25 FY25-26

Year End Reports

June 30, 2022June 30, 2023 June 30, 2024

Audit Reports

Financial Statements June 30, 2023 Financial Statements June 30, 2024 Financial Statements June 30, 2025

Bids Page - Home Sole Source Curriculum Associates LLC Sole Source Form-MATH 6-14-21 Sole Source DLENM GLAD and CLAVES 1-21-21 1 Sole Source PowerSchool 8-23-2021 AKS Architecture, PC -- Order Confirmation of legal notice

Purchasing Forms

Change Order Memo Form Emergency Procurement Internal Purchase Requisition Form Justification for After the Fact PO Form Sams Internal Requisition Form Sole Source Form

Vendor Forms

Checklist for Employee or Independent Contractor Form Contract Service Agreement (CSA)Tax Exempt Certificate Request Form Vendor Information Form Vendor Reference Checklist Form W-9 Form Conflict of Interest Form Certification of Contractor Responsibilities Affidavit of Receipt, Understanding, and Agreement

Employee Traveling with Students Trip Request Form IN-DISTRICT Mileage Chart Mileage Odometer Readings 2025 Mileage Odometer Readings 2026 GISD Travel Request Form Travel Reimbursement Limits FY 2025-2026

Affidavit Notification for Procurement Card Missing Receipt(s)Procurement Card Authorization Form

Exhibit 1 GISD Application for New Student Activity Account Exhibit 2 GISD Student Activity Log Exhibit 3 GISD Student Activity Fundraising Application (PDF)Exhibit 3 Student Activty Fundraising Application (Google Form)Exhibit 4 GISD Sponsors Agreement to comply with the Student Activity Funds Manual Exhibit 5 GISD Student Activity Transfer Form Exhibit 6 Change Fund Form Principal’s Responsibilities Form (Google Form)Product Sheet Template Online Refund Request Form

Visions User Confidentiality Agreement Visions User Request Form Procedure for Vision Users

Property Loss Report Student Accident Report (send to HR)Vehicle Accident Report Windshield Report General Products Liability Report

Equipment Transfer Form Gadsden Foundation Donation Form Internal Budget Request Transfer Form 2026-2027 Increment and Stipend Pay Forms Gift Donation Form for Items Valued less than $5000 Gift Donation Form for Items Valued more than $5000

Finance Tutorial Videos

Finance Training Sessions

Monday, July 27, 2026 - SNP Complex 8:30 a.m. – 11:30 a.m.

Wednesday, September 23, 2026 – SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, November 18, 2026– SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, January 13, 2027 – SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, April 28, 2027 – SNP Complex 1:30 p.m. – 3:30 p.m.

School ERP Pro Budget Training Sessions

Friday, January 22, 2027 – SNP Complex 2:00pm -4:00pm

Friday, January 29, 2027 – SNP Complex 2:00pm -4:00pm

Friday, February 26, 2027 – SNP Complex 2:00pm -4:00pm

Friday, March 5, 2027 – SNP Complex 2:00pm -4:00pm

Friday, March 12, 2027 – SNP Complex 2:00pm -4:00pm

Payroll and Benefits

Approved Budget Reports

FY23-24 FY24-25 FY25-26

Year End Reports

June 30, 2022June 30, 2023 June 30, 2024

Audit Reports

Financial Statements June 30, 2023 Financial Statements June 30, 2024 Financial Statements June 30, 2025
Bids Page - Home Sole Source Curriculum Associates LLC Sole Source Form-MATH 6-14-21 Sole Source DLENM GLAD and CLAVES 1-21-21 1 Sole Source PowerSchool 8-23-2021 AKS Architecture, PC -- Order Confirmation of legal notice
Purchasing Forms

Change Order Memo Form Emergency Procurement Internal Purchase Requisition Form Justification for After the Fact PO Form Sams Internal Requisition Form Sole Source Form

Vendor Forms

Checklist for Employee or Independent Contractor Form Contract Service Agreement (CSA)Tax Exempt Certificate Request Form Vendor Information Form Vendor Reference Checklist Form W-9 Form Conflict of Interest Form Certification of Contractor Responsibilities Affidavit of Receipt, Understanding, and Agreement
Employee Traveling with Students Trip Request Form IN-DISTRICT Mileage Chart Mileage Odometer Readings 2025 Mileage Odometer Readings 2026 GISD Travel Request Form Travel Reimbursement Limits FY 2025-2026
Affidavit Notification for Procurement Card Missing Receipt(s)Procurement Card Authorization Form
Exhibit 1 GISD Application for New Student Activity Account Exhibit 2 GISD Student Activity Log Exhibit 3 GISD Student Activity Fundraising Application (PDF)Exhibit 3 Student Activty Fundraising Application (Google Form)Exhibit 4 GISD Sponsors Agreement to comply with the Student Activity Funds Manual Exhibit 5 GISD Student Activity Transfer Form Exhibit 6 Change Fund Form Principal’s Responsibilities Form (Google Form)Product Sheet Template Online Refund Request Form
Visions User Confidentiality Agreement Visions User Request Form Procedure for Vision Users
Property Loss Report Student Accident Report (send to HR)Vehicle Accident Report Windshield Report General Products Liability Report
Equipment Transfer Form Gadsden Foundation Donation Form Internal Budget Request Transfer Form 2026-2027 Increment and Stipend Pay Forms Gift Donation Form for Items Valued less than $5000 Gift Donation Form for Items Valued more than $5000
Finance Tutorial Videos

Finance Training Sessions

Monday, July 27, 2026 - SNP Complex 8:30 a.m. – 11:30 a.m.

Wednesday, September 23, 2026 – SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, November 18, 2026– SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, January 13, 2027 – SNP Complex 1:30 p.m. – 3:30 p.m.

Wednesday, April 28, 2027 – SNP Complex 1:30 p.m. – 3:30 p.m.

School ERP Pro Budget Training Sessions

Friday, January 22, 2027 – SNP Complex 2:00pm -4:00pm

Friday, January 29, 2027 – SNP Complex 2:00pm -4:00pm

Friday, February 26, 2027 – SNP Complex 2:00pm -4:00pm

Friday, March 5, 2027 – SNP Complex 2:00pm -4:00pm

Friday, March 12, 2027 – SNP Complex 2:00pm -4:00pm
Payroll and Benefits

For Accounts Payable	For Payroll and Benefits
Accounts Payable Specialists	Payroll and Benefits Specialists

Vendor initial A-G contact:	Employees with Last Name A-L
Richard Acosta (575) 882-6255	Alicia Rojas (575) 882-6213

Vendor initial H-P contact:	Employees with Last Name M-Z
Becky Medina (575) 882-6749	Susana Simental (575) 882-6233

Vendor initial Q-Z contact:	Manager for Payroll and Benefits
Lucia Almeraz (575) 882-6247	Vacant

Finance Home

Finance Staff

Ludym Martinez

Erica Villarreal

Edward Ellison

Priscilla Murillo

Yolanda Rivera

Georgina Galvan

Ashley Villalobos-Trujillo

Norma Martinez

Finance

Procedures

Finance Resources

Financial Reports

Bids/RFPs

Purchasing

Travel and Per Diem

Procurement

Student Activity

School ERP Pro Users (Visions)

Property and Liability Claims

Other Finance Forms

Tutorial Videos/Training Sessions

Payroll and Benefits